Administrative and Producing Support
The Creative Learning Coordinator will coordinate and manage the recruitment processes and running of Soho Theatre’s Labs Programmes, including:
- Writers’ Lab
- Write Night
- Stand Up Comedy Labs
- Character Comedy Labs
- Comedy Lab: Plus
- Cabaret & Drag Labs
- Cabaret & Drag Lab: Plus
- Edinburgh Lab
- Makers’ Lab
- STW Labs
- Tony Craze Award
- Soho Rising Festival
To find out more about these Labs, please visit: https://sohotheatre.com/artists-and-take-part/
In detail, admin and producing support will involve:
- Liaising with freelance creatives working on the above Labs, maintaining regular communication, organising and supporting:
- planning meetings
- regular sessions
- help with sourcing and contacting guest artists
- technical rehearsals and showcases
- debrief meetings
- Liaising with Labs participants, maintaining regular communication, organising and supporting:
- Labs application and shortlisting processes both administratively and as a reader
- writing and sending the Welcome Packs and confirmation details to Labs participants in advance of the programme
- sending weekly updates and confirmation details to Labs participants
- acting as first point of contact for participant welfare in the room or on email
- coordinating participants sending in tracks and cue sheets in advance of technical rehearsals
- coordinating participants for showcase days and debriefs
- Managing queries relating to the above programmes, by email and over the phone
- Coordinating space bookings, Box Office payments and Risk Assessments, and attending the weekly Diary Meeting.
- Supporting the generation and dissemination of marketing materials for the above projects, creating copy, sourcing images and coordinating with the Communications team
- Creating and distributing an ‘opportunities’ newsletter to Lab participants and alumni each month
- Updating the alumni show coverage invite spreadsheet and highlighting upcoming shows with the team
- Supporting on the Tony Craze Award celebrating new writing by the Writers’ Lab alumni by supporting the:
- submissions and shortlisting process both administratively and as a reader
- producing of the award event
- producing of the R&D workshop that is awarded to the winner
- Playing a crucial role in producing the Soho Rising Festival, a two-week festival of performances by Labs alumni
Workshops and Events
- Attend Labs sessions and support facilitators and participants with:
- room setup, timings, people management and organisation
- coordinating with front of house, tech department and operations team as needed
- access needs
- health & safety and safeguarding
- artistic development
- Support the Creative Learning Producer with management of casual team members, including the Labs Assistants
- Coordinate and attend (and stage manage where necessary) Lab tech days and end of term sharings at Soho Theatre
- Coordinate and attend Soho Rising tech and performance days at Soho Theatre
- Attend events or shows created by Lab alumni or other artists attached to the above projects around London, to feed into programming for Soho Rising festival and, less frequently, regular programming
- Liaise with the marketing team to arrange socials for Lab participants. Running the socials, meeting participants and attending the shows
- Support other workshops or events within the Creative Engagement team, where needed, including across Waltham Forest and Westminster
Please note that workshops and events often take place on evenings and Saturdays, with time taken off in lieu (TOIL) as necessary and agreed. During Labs terms, with regular Saturday sessions, your regular week may run Tuesday – Saturday, for example, instead of a standard Monday – Friday. There is some flexibility in how TOIL is arranged, but please be aware that a certain amount of Saturdays work is a must in this role. For more information, see below
Maintaining Records and Databases
- Coordinate and process Soho Theatre Lab applications
- Create, maintain and update applicant databases
- Coordinate, collate and update relevant data, statistics, and participant feedback
- Update any team calendars, with dates and times for the above projects
- Liaise with the People Coordinator to update them on new workshop leaders for DBS checks
General
- Support the aims and objectives of Soho Theatre, both internally and externally
- Forge contacts with other venues and programmes to support pathways for Labs alumni
- Uphold the Company’s equal opportunities, access and diversity policies, attending committee meetings, where requested
- Attend regular department meetings with internal team and external freelancers
- Provide First Aid support where needed
PERSON SPECIFICATION
Qualities
- A good communicator
- Flexible approach to work
- Open and relaxed personality
Skills
- Positive and approachable with confident people skills (communicating and interacting with a high volume of participants and artists both via email and in person)
- Great organisational skills (scheduling and timekeeping, creation and administration of databases, room booking, people management)
Experience
Essential
- Previous experience in the arts sector (we are open to applicants from lots of different professional backgrounds: whether you are an artist yourself i.e. a comedian or cabaret artist or theatre-maker; are a producer or a stage manager; have worked in creative engagement; are a community organiser; or have worked in arts admin – there are lots of different transferable skills depending on your background)
- Some experience and competence with the Microsoft Office Suite (Outlook, Word, Excel, Sharepoint, etc)
Desirable
- Managing and interacting with high volumes of people digitally and in person
- Live events (with a particular view towards events management or stage management)
- Reviewing applications and shortlisting
- Competence with access support
- Data gathering and reporting
- Systems including, Spektrix ticketing software, Artifax room booking software, Typeform and Dotmailer